To improve the attendance in the school.
To reduce the occurrence of lateness in the school.
To create a partnership based on the understanding of the importance of regular attendance at school.
To create an ethos of punctuality in the school.
All children should have an expectation of receiving an education of the highest possible quality, part of which relies on children and staff arriving on time and being ready and prepared for a day’s work without interruption from late arrivals. There is also an expectation that all children and staff will attend regularly unless there are genuine extenuating circumstances which prevent this. Therefore, this policy applies to all staff and pupils, regardless of race, religion, culture, gender or ability.
All staff are responsible for monitoring lateness and absence. Teachers are responsible for accurate and efficient registration of pupils at the beginning of each session (Morning and Afternoon).
Administrative staff are responsible for sending out any letters to parents and for entering attendance data into the computerised attendance system. Staff will raise concerns with the Headteacher or with administrative staff. The Headteacher will monitor individuals and whole school attendance and liaise with the Education Welfare Officer on a regular basis. The Governing Body will be informed of attendance rates and a target for improvement set.
A Whole School Approach
It is the responsibility of parents to inform the school of the reason for their child’s absence as soon as possible on the first day of absence. This can be by telephone or by letter or by personal contact with the school. The school should be notified in advance of any medical or dental appointments which necessitate the child’s absence from school. If parents do not notify the school, they will be telephoned or receive a letter requesting the information.
Absences are authorised at the discretion of the Headteacher. Unauthorised absences or absences which take the child’s overall attendance below 85% are automatically referred to the Education Welfare Officer. It is the role of the Welfare Officer to help parents and schools to meet their statutory obligations on school attendance. The Welfare Officer visits school regularly to monitor attendance and punctuality. The school will contact the Welfare Officer where there are difficulties in determining whether absence is justified. The school completes the proformas as set out in CCBC’s EWO Policy for pupils causing concern.
Family Holidays and Extended Trips during Term Time
Under regulation 12 of the Education Regulations 1981, there is discretionary power for leave to be granted for the purpose of an annual holiday during term time. Parents are required to make their request in writing. Only in very exceptional cases may the amount of leave granted exceed more than ten school days in any year. Where absence has already caused concern, the Headteacher will not grant holiday leave. Parents should be aware of the impact that absence has on their child’s education, particularly in terms of continuity of learning.
It is essential that children arrive in school on time. Children should arrive before the bell is rung but no earlier than ten minutes before, as supervision cannot be guaranteed before that.
The school bell rings at 9:00 a.m.to ensure that the children are ready to begin lessons. Parents should avoid disturbing lessons at the start of the day. Children who arrive late are often unable to give their best to the morning’s activities and will miss vital information at the beginning of the session. It is also disruptive to lessons when children arrive after the teacher has begun.
If a child does arrive after the bell has been rung, it is important that they come in the main entrance to be registered. The time of their arrival will be noted. This allows them to be booked in for lunch and their attendance is known in case of emergency. School concerns about lateness will be followed up by letter or telephone call to parents in the first instance, to request an explanation. Continuing concerns will be referred to the Education Welfare Officer. A record of the child’s lateness will be kept. It is necessary to implement these procedures for the smooth running of the school and to maximise every child’s entitlement to education. We aim to work with Parents and are happy to discuss this policy at any time.